Leave the Noise Behind

Reservation requests are reviewed personally by BTDT. A reservation is not confirmed until the required deposit has been received, reviewed, and accepted by Beyond The Destination Tours.

Reservations are reviewed in the order they are received. If BTDT invites you to submit a deposit, your place in line remains protected until your assigned deposit deadline. A later reservation cannot move ahead simply because its deposit was paid sooner.

Deposit deadline: Once BTDT sends a deposit invitation, the deposit must be completed by the deadline assigned by BTDT. If the deposit is not received by that deadline, the reservation position may be released and offered to the next eligible pilgrim or waitlisted pilgrim.

Final payment: Final remaining pilgrimage balance is due by August 1, 2026, unless BTDT provides a different written payment arrangement.

Deposit refunds: Before BTDT formally accepts the deposit and confirms space, a deposit may be refunded, less any non-recoverable payment processing fees. After BTDT accepts the deposit and confirms space, the deposit becomes non-refundable except where BTDT cancels the pilgrimage or determines that a refund is appropriate due to exceptional circumstances.

Waitlist: If a pilgrim is placed on a waitlist and space is not made available, any deposit collected for waitlist purposes will be refunded, less any non-recoverable payment processing fees unless otherwise stated in writing.

Pilgrim cancellation: Because this pilgrimage involves limited group capacity, hotel blocks, transportation planning, clergy coordination, insurance, supplier commitments, and official event logistics, cancellation requests must be reviewed by BTDT. Refund eligibility depends on the date of cancellation, supplier commitments already made, non-recoverable costs, and whether the space can reasonably be filled by another eligible pilgrim.

Cancellation timing: Cancellation requests received after August 16, 2026 may be subject to substantial non-refundable costs because lodging, transportation, insurance, event participation, and other supplier commitments may already have been made on behalf of the pilgrim.

Replacement pilgrim: If a registered pilgrim cannot attend, BTDT may permit a replacement pilgrim at its discretion. Any replacement pilgrim must be approved by BTDT, complete all required registration information, agree to pilgrimage terms, and be compatible with rooming, transportation, and event requirements.

BTDT cancellation: If BTDT cancels the pilgrimage before departure, pilgrims will receive a refund of recoverable monies paid to BTDT, less any non-recoverable third-party costs unless otherwise required by applicable supplier terms or law.

Force majeure: BTDT is not responsible for delays, cancellations, closures, schedule changes, official event modifications, weather events, acts of God, government actions, transportation disruptions, supplier failures, illness outbreaks, security restrictions, or other circumstances beyond BTDT's reasonable control. In such situations, BTDT will make reasonable efforts to adjust the pilgrimage while preserving the spiritual and operational integrity of the journey.

Airfare: Unless otherwise stated in writing, pilgrims are responsible for purchasing their own airfare. BTDT may recommend preferred flights or arrival windows to support group transportation and pilgrimage scheduling. Pilgrims arriving outside the recommended arrival window may be responsible for their own transportation to the first overnight location.

Payment processing fees: Credit card, Stripe, and other payment processing fees may be non-refundable once charged.

Travel insurance: Pilgrims are strongly encouraged to purchase appropriate travel protection. BTDT’s operating insurance does not replace individual travel insurance for pilgrim cancellation, medical needs, travel disruption, baggage, airfare issues, or personal circumstances.

Pilgrim Companion access: Access to the private Pilgrim Companion is provided after deposit confirmation. Companion access supports prayer, preparation, and formation for registered pilgrims and does not create independent refund rights.

This pilgrimage is designed to provide a spiritually rich and well-supported journey while preserving time for prayer, fellowship, reflection, and local discovery.

Expected inclusions include:

• Ten nights of pilgrimage lodging.
• Group ground transportation during the pilgrimage.
• Pilgrimage coordination, leadership, and daily itinerary support.
• Visits to the pilgrimage sites, shrines, churches, and locations identified in the final pilgrimage itinerary.
• Access to the private Pilgrim Companion following deposit confirmation.
• Hotel breakfasts throughout the pilgrimage where included by the selected hotels.
• Welcome Dinner at the beginning of the pilgrimage.
• Farewell / Sending Forth Banquet near the conclusion of the pilgrimage.
• Several additional fellowship meals during the pilgrimage where they support prayer, community, schedule, and pilgrimage continuity.
• Customary group gratuities for pilgrimage leadership, local guides, retreat-center staff, and similar pilgrimage services arranged by BTDT

Final pilgrimage materials will identify the specific meals, activities, and arrangements included in the confirmed pilgrimage package.

Unless specifically stated in writing, the following are not included in pilgrimage pricing:

• Airfare and airport-related expenses.
• Air travel day meals and airport meals.
• Most lunches.
• Some dinners and personal dining choices.
• Personal purchases, souvenirs, snacks, and beverages.
• Travel insurance.
• Optional offerings, donations, devotional purchases, or personal expenses.
• Alcoholic beverages.
• Optional personal gratuities beyond those arranged by BTDT

BTDT does not include, purchase, provide, or promote alcoholic beverages as part of pilgrimage programming.

BTDT strongly recommends that pilgrims purchase appropriate travel protection to help protect against unexpected medical, travel, weather, family, or personal circumstances that could affect participation in the pilgrimage.